Purchasing Coordinator Central Florida

POSITION SUMMARY: 
The Purchasing Coordinator is responsible for coordinating, releasing, and tracking Purchase Orders for new construction starts 
and ensure PO accuracy vs. budget. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Compile all community specific vendor information and costing data to prepare for purchase order releases
• Review lot unique budgets and ensure purchase orders reflect and capture lot unique extras
• Issue Purchase Orders for new starts and ensure all proper notification to vendors and internal and external 
  customers
• Review construction extras and ensure proper coding of EPOs and VPOs
• Update pre-permitting tasks in Build Pro
• Monitor backlog for PO pricing updates and provide reporting of affected vs. non-affected lots to internal and external 
  customers
• Identify purchase order task code errors and fix root cause in Newstar to avoid future problems and increase efficiency
• Process change order and spec reselection purchase orders
• Assist with updating of material takeoffs and vendor costing data in Newstar, as directed
• Maintain the attributes in Newstar to align with current design center offerings
• Assist with tracking of late and or missing materials and components needed for closings
• Run relevant reports to track costs, variances, rebates, comparisons, etc.
• Assist in miscellaneous field duties, permitting, scheduling, etc. 

 

 SUPERVISORY RESPONSIBILITIES: 

• No supervisory responsibilities are required for this position. 

  

REQUIRED JOB KNOWLEDGE, SKILLS, AND ABILITIES: 

• Strong understanding of construction, subcontracting, and customer service
• Understanding of sales, marketing, capital budgeting, acquisitions, entitlements, and land development
• Excellent analytical, creative thinking, leadership, problem-solving, interpersonal, negotiation, organizational, project 
  management and time management skills
• Manage multiple priorities in a timely and professional manner with strong attention to detail with limited supervision
• Read and interpret financial reports, market comps, engineering reports, construction documents and specifications, 
  contracts, owners’ association documents, and other related work documents
• Ability to learn and use customer relationship management software including Builders CMS, customer service software 
  including Build Pro, NewStar, Track-it and any other company-based software
• Proficiency in Microsoft Office (Word, Excel, Outlook, Power Point)
• Effectively and professionally communicate (in oral and written form) with internal and external customers
• Demonstrate commitment to integrity, company values, customer-focus, and established policies and procedures
• Display professional appearance and manner 

 

EDUCATION AND/OR EXPERIENCE: 
• Associate Degree in related field strongly preferred. One year of work experience may substitute for one year of the 
required education up to a maximum of four years substitution. Where substitution is accepted, applicant must 
demonstrate increased knowledge-base and progressively more challenging work assignments 
• Minimum of two years of related experience in a similar position, preferably with a high-volume builder 

WORKING ENVIRONMENT: 
Fast-paced, growth-focused, and dynamic team environment with multiple priorities, stringent accuracy requirements and strict 
deadlines.   

 

 ADA REQUIREMENTS: N/A 

 

 PHYSICAL DEMANDS - The physical demands described here are representative of those that must be met by an employee to 
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with 
disabilities to perform the essential functions. 

• The employee must occasionally lift and /or move up to 50 pounds 
• While performing the duties of this job, the employee is regularly required 
  o walk 
  o sit 
  o stand 
  o use hands to finger, handle, or feel 
  o reach with hands and arms 
  o talk 
  o hear 
  o climb or balance 
  o stoop, kneel, crouch, or crawl 

 

 VISION REQUIREMENTS  

• Close vision (clear vision at 20 inches or less) 
• Distance Vision (clear vision at 20 feet of more) 
• Color vision (ability to identify and distinguish colors) 
• Peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed 
  on a given point) 
• Depth perception (three-dimensional vision, ability to judge distances and spatial relationships) 
• Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus) 

 

 WORK ENVIRONMENT  

• This position occasionally works in an environment with a loud noise level (Examples: jack hammer work, front row at a 
  rock concert) 
• While performing the duties of this job, the employee is regularly exposed to wet or humid conditions 
• While performing the duties of this job, the employee occasionally works near moving mechanical parts 
• While performing the duties of this job, the employee occasionally works in high precarious places 
• While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles 
• While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals 
• While performing the duties of this job, the employee is regularly exposed to outdoor weather conditions
• While performing the duties of this job, the employee is occasionally exposed to risk of electrical shock 
• While performing the duties of this job, the employee is occasionally exposed to vibrations