Purchasing Agent

POSITION SUMMARY: 
The Purchasing Agent's responsibility is to procure construction materials and services in the most efficient, cost-effective manner, and to create 
and maintain accurate budgets. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 
- Coordinate bid process for new subdivisions including development of bid packages with plans, scopes-of-work and 
standard and optional features; receive, review, and approve price quotes/bids 

- Assist the Purchasing Director and/or Manager with negotiating the purchase of all labor and materials

- Perform material takeoffs and estimates and input lump sum and itemized contract pricing information into Newstar 

- Create and maintain accurate Model Cost Estimates and Anchor Estimates 

- Field verify material counts and update system takeoffs and pricing; review installation and product quality and meet 
with Subcontractors to resolve issues 

- Research, qualify and assist with the selection of new subcontractors and suppliers 

- Coordinate and oversee routine bid-outs to control cost 

- Maintain Option catalogues with proper retail pricing and target margins 

- Price out custom options as needed and ensure accurate information makes it on POs and work documents 

- Research and resolve vendor disputes including quality, pricing, and takeoff quantity discrepancies 

- Routinely review contracted house cost for assigned communities; identify contracting improvement areas to increase 
profitability 

- Review lot specific house books and provide commentary on variances; work with Purchasing and Construction leaders 
to reduce future variances 

- Create and maintain Standard Features list and ensure all information in Community Books is accurate and current

SUPERVISORY RESPONSIBILITIES: 
- No supervisory responsibilities are required for this position

REQUIRED JOB KNOWLEDGE, SKILLS, AND ABILITIES: 
- Strong understanding of construction, subcontracting, and customer service 
- Understanding of sales, marketing, capital budgeting, acquisitions, entitlements, and land development 
- Excellent analytical, creative thinking, leadership, problem-solving, interpersonal, negotiation, organizational, project 
management and time management skills 
- Manage multiple priorities in a timely and professional manner with strong attention to detail with limited supervision 
- Read and interpret financial reports, market comps, engineering reports, construction documents and specifications, 
contracts, owners’ association documents, and other related work documents 
- Ability to learn and use customer relationship management software including Builders CMS, customer service software 
including Build Pro, NewStar, Track-it and any other company-based software 
- Proficiency in Microsoft Office (Word, Excel, Outlook, Power Point) 
- Effectively and professionally communicate (in oral and written form) with internal and external customers 
- Demonstrate commitment to integrity, company values, customer-focus, and established policies and procedures 
- Display professional appearance and manner 

EDUCATION AND/OR EXPERIENCE: 
• College degree strongly preferred 
• Minimum of two years related experience in a similar position, preferably with a high-volume builder