Permitting Coordinator_CWLH

POSITION SUMMARY:  
The Permitting Coordinator is responsible for coordinating and gathering the documents required for building permits. The
Permitting Coordinator manages, tracks and reports on new permit requests, tract reports, and manages through various 
municipal building departments until issuance.   

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Request and review plans from architects, engineers, and various vendors to facilitate the permit application process
• Submit permit revisions and manage building department comments as necessary to ensure permits are attained in a timely manner
• Prepare and submit necessary applications with permit fees
• Track and maintain a record of permit status
• Obtain all required approvals for permits and act as liaison between the company and each municipality throughout the entire permit process
• Communicate with Community Leaders and Director of Construction (“DOC”) on the status of permits and project schedule  
• Review plans and supporting documents for accuracy and confirm that all start packages are complete
• Prepare check requests, code invoices, and pay fees associated with permitting
• Maintain complete and accurate internal files for each lot, as it relates to but not limited to: 
  o Site plan applications 
  o Product approvals 
  o License 
  o Permits 

 

 SUPERVISORY RESPONSIBILITIES: 

• No supervisory responsibilities are required for this position 

 

 REQUIRED JOB KNOWLEDGE, SKILLS, AND ABILITIES: 

• Strong understanding of construction, subcontracting, and customer service
• Excellent problem-solving, interpersonal, organizational, project management and time management skills
• Manage multiple priorities in a timely and professional manner with strong attention to detail with limited supervision
• Ability to learn and use software including Builders CMS, Build Pro, NewStar, Track-it and any other company-based software as required
• Proficiency in Microsoft Office (Word, Excel, Outlook, Power Point)
• Effectively and professionally communicate (in oral and written form) with internal and external customers
• Demonstrate commitment to integrity, company values, customer-focus, and established policies and procedures
• Display professional appearance and manner 

 

 EDUCATION AND/OR EXPERIENCE: 

• Associate degree in a related field strongly preferred. One year of work experience may substitute for one 
  year of the required education up to a maximum of four years substitution. Where substitution is accepted, 
  applicant must demonstrate increased knowledgebase and progressively more challenging work assignments
• Minimum of two to four years related experience in a similar position, preferably with a high volume builder.  

WORKING ENVIRONMENT: 

• Fast-paced, growth-focused, and dynamic team environment with multiple priorities, stringent accuracy requirements and strict 
  deadlines.   

 

ADA REQUIREMENTS: N/A 

 

PHYSICAL DEMANDS - The physical demands described here are representative of those that must be met by an employee to 
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with 
disabilities to perform the essential functions. 

• The employee must occasionally lift and /or move up to 50 pounds
• While performing the duties of this job, the employee is regularly required 
  o walk 
  o sit 
  o stand 
  o use hands to finger, handle, or feel 
  o reach with hands and arms 
  o talk 
  o hear 
  o climb or balance 
  o stoop, kneel, crouch, or crawl 

 

 VISION REQUIREMENTS  

• Close vision (clear vision at 20 inches or less)
• Distance Vision (clear vision at 20 feet of more)
• Color vision (ability to identify and distinguish colors)
• Peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point)
• Depth perception (three-dimensional vision, ability to judge distances and spatial relationships)
• Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus) 

  

WORK ENVIRONMENT  

• This position occasionally works in an environment with a loud noise level (Examples: jack hammer work, front row at a 
  rock concert)
• While performing the duties of this job, the employee is regularly exposed to wet or humid conditions
• While performing the duties of this job, the employee occasionally works near moving mechanical parts
• While performing the duties of this job, the employee occasionally works in high precarious places
• While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles
• While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals
• While performing the duties of this job, the employee is regularly exposed to outdoor weather conditions
• While performing the duties of this job, the employee is occasionally exposed to risk of electrical shock
• While performing the duties of this job, the employee is occasionally exposed to vibrations