Office Administrator - PGA office

Office Administrator
Posted 62 Days Ago
Palm Beach Gardens, Florida

Summary

General oversite of the office environment ensuring full operation of equipment/appliances, cleanliness, and 
organization throughout 
? Reception of front desk main entrance 
? Routing of general phone calls and general e-mails 
? Mail distribution and administration of USPS, FedEx, and UPS 
? Scheduling and coordination planning of meetings, including ordering food, as requested 
? Managing and coordinating executive schedules, travel arrangements and expense reports 
? Scheduling, coordination, preparation of conference rooms 
? Ordering and maintenance of office supply inventory (e.g., supplies for break room, restrooms, office operations, etc.) 
? Coordinating office maintenance repair orders (e.g., plumbing, electric, appliances, elevator, HVAC, etc.) 
? Managing office vendors (e.g., cleaning company, recycle company, coffee/beverage company, etc.) 
? Break room, copy room, and conference room oversight and maintenance (e.g., cleanliness, organization, etc.) 
? Coordinating team building functions and corporate events 
? Drafting of letters, memos, e-mails, notices, or basic reports upon request in either Word or Excel 
? Maintaining confidentiality as dealing with confidential topics and issues 
? Work hours are 8:30 to 5:30