BuildPro Coordinator

POSITION SUMMARY: 

The BuildPro (BP) Coordinator assists with the oversite and maintenance of all job schedule files and the integration of data between BP and NewStar Enterprise (NS). The BP coordinator conducts training for all new BP users in the region, including purchasing employees for the purpose of onboarding new vendors; also responsible for training new vendors using SupplyPro.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Monitor NS/BP integration process and error reports – for correction through purchasing
Analyze trends in order to communicate issues to others on the team
Communicate issues and discrepancies found, including those related to payments to vendors
Maintenance of User IDs and passwords, templates, assignment of lots and integration files
Utilize effective communication skills to train all end users; availability to travel to onsite locations
Act as resource and consultant for BP and SP issues and questions

REQUIRED JOB KNOWLEDGE, SKILLS AND ABILITIES: 

Excellent analytical, creative thinking, leadership, problem-solving and trouble shooting, interpersonal skills, negotiation, organizational, project management and time management skills. 
Manage multiple priorities in a timely and professional manner, having strong attention to detail with limited supervision. 
Demonstrate commitment to integrity, company values, customer-focus, and established policies and procedures. 
Display professional appearance and manner. 
Work in a paperless environment and maintain detailed tracking information of workflow (in databases or other electronic systems).  
Effectively and professionally communicate (in oral and written form) with internal team members and vendors
Interpret a variety of instructions furnished in written, oral, diagram or schedule form. 
Understanding of homebuilding purchasing and accounts payable process is a plus
Basic knowledge/Ability to learn the following is highly preferred but not required: 
BuildPro/ SupplyPro
Newstar (Constellation Systems) – for purchasing
Any other company-based back office and scheduling software such as JD Edwards, Builder Trend, Sage
Microsoft Office  
Word 
Excel  
Outlook 
PowerPoint 
Proven ability with  
Contracting 
Customer service  
Residential construction 
Subcontracting  
Training techniques  

EDUCATION AND/OR EXPERIENCE: 

Bachelor Degree in Business Administration, IT, Education or related field strongly preferred. One year of work experience may substitute for one year of the required education up to a maximum of four years substitution. Where substitution is accepted, applicant must demonstrate increased knowledge-base and progressively more challenging work assignments. 
Minimum of two years related experience in a similar position, preferably with a high-volume builder.

WORKING ENVIRONMENT:

Fast-paced, growth-focused and dynamic team environment with multiple priorities, stringent accuracy requirements and strict deadlines.   

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is regularly required
walk
sit
stand
use hands to finger, handle, or feel
reach with hands and arms
talk
hear
climb or balance

TRAVEL REQUIREMENTS

Regular travel to various Kolter homebuilding divisions is required.
Candidates must be able to travel up to 30%.
Overnight travel is a requirement of the role